Seaside Setups LLC – Wedding Decor Setup & Breakdown Pricing Guide
💍Ceremony Setup Package 💍
Let us handle the ceremony decor setup so you can stroll down the aisle worry-free. This package covers all the essentials to make your vow exchange site picture-perfect. It’s ideal for couples who only need setup assistance for the ceremony portion of their day. We’ll ensure your arch, and aisle decor are beautifully arranged well before your guests arrive, allowing you to soak in the island vibes.
💍 Base Price Range: $500–$800 for a standard ceremony setup (approximately 80 guests). This is the typical starting cost for a simple beach or garden ceremony in the Upper Keys, with moderate décor. (Smaller or very simple ceremonies may be on the lower end; more elaborate setups or larger guest counts will be on the higher end or above.)
💍 Included Services: Setup of the altar/arch or arbor (including drapery or décor you provide), arranging aisle markers or décor (such as lanterns, floral arrangements, or aisle runner), setting up signage like a welcome sign or direction signs, and preparing any tables needed for the ceremony (e.g. a unity ceremony table, sand ceremony setup, or guest book station). Our team typically arrives 2–3 hours early to ensure everything is in place and looks perfect before the ceremony begins.
💍 Optional Add-On – Ceremony Breakdown: We can return after your ceremony to take down and pack up all ceremony items. If your ceremony décor needs to be moved to the reception or you simply want to leave the teardown to us, add this service for an additional fee. Estimated Add-On Cost: $150–$300 for a ceremony of this size, assuming breakdown occurs immediately post-ceremony. (The variation depends on the amount of décor and if items need careful packing or transporting to another location.) Choosing both setup and breakdown for the ceremony typically comes at a discounted bundle rate compared to booking them separately – we value our full-service clients and price packages favorably.
💍 Customization Factors: The final quote for a ceremony setup can adjust based on your specific needs. For example, décor complexity plays a role – a simple arbor with minimal décor will cost less than an elaborate floral arch or a custom bamboo structure that requires extra assembly time. If your ceremony site is farther or challenging to access (e.g. a remote beach, private island, or a venue at the far end of our service range), a travel fee may apply (we’ll always discuss this upfront; venues within Key Largo to Marathon are typically included). Additional staff may be needed for very intricate setups or tight time windows – if so, we’ll let you know in advance and outline the cost (for instance, adding a second arch or extensive drapery might require an extra team member, roughly +$100–$200). Rest assured, we will tailor the package so you have exactly the help you need, and we’ll communicate how each custom element affects your quote.
🏝️Reception Setup Package (Reception Decor Only)🏝️
Our Reception Setup Package is designed to bring your celebration space to life, so you and your loved ones can dance and dine without lifting a finger in setup. This option is perfect if you already have the ceremony handled, and only need professional setup for your reception décor and details. Whether your reception is in a waterfront resort, a local community hall, or a backyard in Key Largo, we’ll transform the blank venue into your dream tropical reception. We work efficiently (often while you’re at the ceremony or during the morning) to have everything ready by cocktail hour.
🏝️ Base Price Range: $800–$1,400 for a typical reception setup (~80 guests). Simpler receptions (e.g. a single-layer setup with basic décor for 8–10 tables) may be on the lower end around $800–$900. More elaborate receptions with multiple decor elements, special lighting, or extra guest tables might range toward $1,200+; very large or detailed setups can go above $1,400. (These ranges assume Upper Keys locations; standard travel within Key Largo to Marathon is included.)
🏝️ Included Services: Complete setup of your reception space. This includes arranging tables and chairs (if not already placed by the venue/rental company), tablescape setup – laying out table linens, place settings, centerpieces, candles/lanterns, table numbers, and any favors or menus at each setting (using the items you provide). We handle lighting decor like string lights, fairy lights, or lantern installations around the venue (for example, draping café lights under a tent or hanging lanterns in trees, as per your design plan). We set up all signage and special stations: your seating chart display, welcome table or guest book area, gift table decor, dessert table styling, and any other decorative focal points (backdrops, photo booth area decor, etc.). If you have a sweetheart table or head table, we give it extra attention – arranging backdrop pieces (like a neon sign or drapery wall) and making sure it stands out for photos. Essentially, every decor detail you’ve planned for the reception will be placed perfectly by our team.
🏝️ Optional Add-On – Reception Breakdown: After the party winds down, let us handle the cleanup of decor. We offer end-of-night breakdown as an add-on, so you, your family, and friends can simply head to the after-party (or get some rest!) without worrying about cleaning up. Estimated Add-On Cost: $200–$400 for breakdown of a reception of ~80 guests. This covers removing all decorations, packing up your items safely (centerpieces, signage, lights, etc.), stacking rental chairs and folding tables as needed, and ensuring the venue is cleared of decor. (The cost varies depending on the volume of items and if breakdown must be done late at night or within a tight timeframe – venues with strict midnight clean-up deadlines, for example, might require a larger team.) If we handled your setup as well, we typically bundle the reception teardown at a discounted rate. (For instance, many full reception clients see a nice savings by adding breakdown – effectively getting a package deal for both services.)
🏝️ Customization Factors: Just like our ceremony service, the reception setup quote is tailored to your event’s specifics. Guest count & scope of décor have the biggest impact – more guest tables or multiple distinct areas (cocktail hour area, lounge setups, etc.) mean more time and staff. Décor complexity is also key: e.g., installing an elaborate canopy of hanging orchids or an extensive string-light design might add labor hours or require a lift, impacting cost. We’ll evaluate if additional staff are needed for efficiency (for example, a large ballroom setup with 150 guests or a short two-hour setup window might require a 3-4 person team instead of 2). If your reception is at a site with logistical challenges (upstairs room with no elevator, long distance from unloading area, etc.), we may allocate extra time or personnel to ensure everything stays on schedule – this will be reflected transparently in the quote. We always explain these factors so you understand how the price is built. Our goal is to be competitive and fair: you get top-notch service at a reasonable rate for the amount of work involved.
Seaside Setups LLC – Wedding Decor Setup & Breakdown Pricing Guide
🌺Full Wedding Package (Ceremony + Reception)🌺
The Full Wedding Day Package is our comprehensive, full-service option – perfect for couples who want the entire day’s decor handled, from the ceremony through the reception including end-of-night breakdown. This bundle covers both the Ceremony Setup and Reception Setup services described above, typically with a bundle discount applied. It ensures a seamless experience: our team will be there to set up in the morning, transition any decor from ceremony to reception if needed, and return after the festivities to pack everything up. You and your guests can simply relax and enjoy every moment of your Keys wedding, while we take care of all the behind-the-scenes setup and teardown.
🌺 Base Price Range: $1,200–$2,000 for a full day service covering both ceremony and reception (around 80 guests). This combined rate is more cost-effective than booking ceremony and reception setups separately (we typically include a ~10-15% bundle discount in these packages). The lower end (around $1,200–$1,400) would be for a straightforward wedding day – for example, a ceremony and reception at the same venue with fairly simple décor. The higher end ($1,800–$2,000) would cover more complex scenarios – such as a detailed setup in multiple locations (say, a beach ceremony in Islamorada and a reception in Key Largo), or extensive decor elements and larger guest counts. (For very large weddings or highly elaborate designs, full-day service could exceed $2,000, but we will discuss those specifics during the quote process.)
🌺 Included Services: Everything in the Ceremony Setup and Reception Setup packages is included, plus coordination of the transition between the two. On your wedding day, our team (usually 3–5 staff for full-service events) will: set up the ceremony decor in the morning, ensure the reception area is being prepped simultaneously or immediately after (we divide and conquer if ceremony and reception times are close together), and coordinate moving any repurposed decor (for example, maybe your ceremony arch flowers will become sweetheart table decor – we’ll handle that relocation). End-of-night breakdown is included in this package – we will return at the conclusion of the reception (or stay through the event, depending on the schedule) to break down all décor from both ceremony and reception. You don’t have to worry about a thing – at the end of the night, we’ll pack up all your personal items and decorations neatly, and ensure the venue’s requirements for cleanup are met. This full package truly lets you and your family enjoy the day from start to finish without any setup or teardown tasks.
🌺 Bundle Savings: By choosing the Full Wedding Day Package, you’re getting a discounted bundled rate. In effect, the ceremony setup or the breakdown service comes at a lower incremental cost than if booked on its own. (For example, many couples find that the difference between just doing reception-only and the full day package is modest – making it well worth it for the peace of mind of having everything handled.) We appreciate our full-service clients, so we make sure the pricing is competitive. We also offer priority scheduling for full-day clients, since coordinating the whole day requires more planning – you’ll have our dedicated attention throughout.
🌺 Customization Factors: While this package is all-inclusive for decor setup/breakdown, the exact quote will reflect your wedding’s unique details. Distance between venues or multiple venue locations might add a travel/logistics component (which we build into the plan – e.g., splitting the crew or scheduling a slightly larger team). Extremely complex or time-sensitive setups (for instance, flipping a space from ceremony to reception in under an hour, or elaborate ceiling installations that need special equipment) will be accounted for in staffing and time – we’ll be upfront about any added costs for these challenges. However, because this is a bundled service, we strive to maximize efficiency and give you the best value – often reusing decor between ceremony and reception when possible (saving time and labor) or overlapping tasks to reduce hours. The quote you receive will detail the plan for your day. As always, our custom approach means we adjust to your needs: if you only need partial breakdown (say, the venue handles tables and chairs, and we just collect your personal decor), we’ll reflect that in the pricing. The Full Wedding Day Package is flexible and meant to cover exactly what you want for a stress-free wedding day.
🥂 Rehearsal Only? Something Else…Customized Quotes & Additional Information 🥂
🥂 Every quote is personalized: The prices above are provided as guidelines and typical ranges. Once we discuss your event in detail – your venue(s), timeline, décor inventory, and specific wishes – we’ll provide a detailed quote breaking down the services and costs. We pride ourselves on transparency, so you’ll see how each element (staffing, hours, any rentals or special equipment, etc.) contributes to the price. If something doesn’t apply to you, it won’t be in your quote; if you have an extra request, we’ll itemize it clearly. There are no hidden fees – we even include things like taxes or travel in the quote so you know the bottom line from the start.
🥂 Travel & service area: We happily serve the Upper Keys from Key Largo down to Marathon. Travel within this area is typically included in our pricing. For venues outside the Upper Keys region or particularly distant locations, a reasonable travel fee may be added (to cover extra mileage, fuel, or accommodations if needed for late-night breakdowns). We’ll let you know upfront if any travel charge applies based on your venue – usually, if your wedding is within our main service stretch, there won’t be additional travel costs. Our goal is to accommodate the beautiful variety of locations the Keys offer, from seaside resorts to hidden beaches, with minimal fuss for you.
🥂 Staffing: Our team size will scale to your event’s needs. The pricing ranges above assume an average amount of labor for an ~80 guest wedding (for example, 2 staff members for a ceremony or 2–3 for a reception). If your setup is larger or very time-sensitive, we might schedule more hands on deck – the quote will reflect the added labor, but this also ensures your setup is completed on time. We only charge for what’s necessary to execute your vision efficiently and safely. We’re a local small business with a passion for what we do, and we keep our rates competitive while paying our crew fairly for the hard work of hauling and styling decor in the Florida sunshine!
🥂 Rental items and decor: Please note, our pricing here is for the labor and expertise of setting up and breaking down your decor. It assumes you have the decor items, furniture, and lighting on hand (whether you purchased them, made DIY projects, or rented from elsewhere). We do not supply decor in these packages – rather, we handle it for you. (If you need help sourcing items or last-minute rentals, we can certainly assist or recommend trusted vendors, but those would be quoted separately.) By focusing on setup/breakdown service, we save you money if you’re going the DIY route or mixing various decor sources, and we make sure all those pieces come together beautifully on the day.
🥂 Custom elements and special requests: Have something in mind that’s not standard? A sailcloth tent that needs decorating, tiki torches to line a pathway, or perhaps a second-day event (welcome party or brunch) that needs setup too? We can create a custom package for that as well. The three package tiers above (Ceremony, Reception, Full Day) cover the most common needs. However, we’re flexible – just let us know what you’re planning, and we’ll adjust our services accordingly. We can do breakdown-only services as well: for instance, if you have volunteers setting up your DIY decor but want our team to handle the late-night teardown, we can provide a quote just for breakdown. Our add-on pricing (as noted, e.g. $150–$400 range depending on scope) gives you an idea, and we’d firm it up based on your event details.
🥂 Booking and next steps: If you’re interested in our services, feel free to reach out for a custom quote. We’ll chat about your decor plans, possibly schedule a venue walkthrough or a video call, and then provide you with a tailored proposal. Prices are valid for 2025 weddings and are subject to change for future years, but once you book with a deposit, we lock in your rate. Remember, the earlier you reserve your date, the better – especially if you’re opting for the Full Wedding Day Package, as we dedicate the entire day to those clients. We’re excited to help bring your wedding vision to life, and we’re confident our pricing will offer you great value for the level of care and service we provide.
In summary, we offer flexible, range-based pricing that gives you a ballpark figure yet adjusts to your unique needs. Setup and breakdown can be booked separately or together, with bundle discounts for full-service weddings. Our clear communication and custom quotes mean you’ll know exactly what to expect. With Seaside Setups handling your décor logistics, you can relax and enjoy your Upper Keys wedding – from the first look to the last dance – knowing the details are in caring hands. We look forward to making your dream wedding setup a reality, at a price that fits your budget. Cheers to a beautiful wedding day in paradise!
